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How to Change Your Email Signature (Gmail, Outlook, Apple Mail)

If you don’t like the signature you currently have, you can always change it. Writing a new one is easy, whether you use Gmail, Outlook, or Apple Mail.

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How to Change Your Email Signature

Having the right email signature is a significant advantage in the world of email communication. Whether you’re an individual professional or emailing on behalf of a business entity, a signature can elevate your professionalism.

If you feel like your current email signature isn’t working, then changing it is very easy. Today, we’ll teach you how to change your signature, whether you’re using Gmail, Outlook, or Apple Mail. Let’s jump in!

How to Change Your Email Signature in Gmail

  1. Go to Gmail and sign in.
  2. Click on the cog icon on the top-right to see your settings.
  3. Click “See all settings.”
  4. Scroll down until you see “Signature.”
  5. Click “Create new.”
  6. Name Your signature and click “Create.”
  7. Change your signature.
  8. To show the signature for every email you send, click on the drop down tabs under “For New Email Use” and “On Replay/Forward Use” and select “Default” on both.
  9. Scroll down a little and click “Save changes.”

How to Change Your Email Signature in Outlook

To change your email signature in the free, web-based version of Outlook, follow these steps:

  1. Go to Outlook.com and sign in.
  2. Click on the cog icon at the top right to see your settings.
  3. Click “View all Outlook settings” at the bottom.
  4. Go to Mail>Compose and reply on the sidebar.
  5. Change your email signature under the “Email signature” panel.
  6. Click “Save.”

To change your email signature in the paid version of Outlook, follow these steps:

    1. Go to Outlook and sign in.
    2. Click on “File” at the top menu bar.
    3. Click “Options” on the sidebar.
    4. Click “Mail” on the sidebar of the new pop-up window.
    5. Click “Signatures…”
    6. Create your new signature and click “OK” to save.

How to Change Your Signature in Apple Mail

  1. Open Apple Mail.
  2. Click “Mail” on the top menu bar.

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