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How to Create a Group Email (Desktop and Mobile)

Instead of sending one email for each individual, create a group email using Gmail. It's fast, convenient, and incredibly simple.

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How to Create a Group in Email Desktop and Mobile

When you create a group email in Gmail, the one email you compose will get sent to everyone in the group at once. However, before you start composing the email, you need to organize your contacts to make them easier for you to tag in the email. This is incredibly convenient if you’re going to send the same group of people identical emails regularly.

Let’s take a look at the steps you should take to create a group email in Gmail on both PC and Mac:

Create a Label

Gather all the people you want to send the group email to and add them to a label. This will allow you to add the label as a recipient (instead of everyone individually) when it’s time to send the email.

  1. Go to Gmail and sign in.
  2. Click the dotted waffle icon at the top right.
  3. Click ‘Contacts’.
  4. Select all the contacts you want in the group email by clicking the square next to their name.
  5. Click the price tag icon at the top toolbar under the search bar.
  6. Click ‘Create label’.
  7. Name your label.
  8. Click ‘Save’.

Create the Group Email

Once you’ve created the label, head over to Gmail and compose your email.

  1. Click ‘Compose’ at the top right of your screen.
  2. In the recipient section of the email, type the name of your label.
  3. Click the label with all the people you want as the recipient.
  4. Finish your email and click ‘Send’.

How to Create a Group Email in Gmail Mobile (Android and iPhone)

If you want to send a group email in Gmail from your phone, you can’t start from the Gmail app. You need to download the Google Contacts app first.

  1. Go to the Google Contacts app and sign in.
  2. Tap the three horizontal lines at the top left.
  3. Tap the label you want.
  4. Tap the three vertical dots at the top right.
  5. Select ‘Send email’.
  6. Select Gmail.
  7. Write your email and tap the right arrow icon to send the email when you’re done.

All this saves you the hassle of manually inputting each individual address. By condensing the members into a group, it can take seconds instead of minutes. 

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