If you write an email, you don’t need to send it right away. With Microsoft Outlook’s scheduling feature, you can send emails to a recipient’s inbox hours, days, and even weeks after composing the message. Not only does this feature boost productivity, but it also saves you from worrying over whether or not it’s the “right time” to send an email.
Let’s take a look at how to delay an email, whether you’re using the free or paid version of Outlook:
How to Delay an Email on Outlook Live
Please note that this feature is not available on the Outlook mobile app, only on a desktop. In light of that:
- Once you’ve written your email, click the down arrow icon next to ‘Send’ in the desktop version.
- Click ‘Schedule send’.
- Choose from one of the predetermined dates or choose a custom time.
- If you choose a custom time, it is based on the time zone your Outlook is set in.
- Click ‘Send’.
How to Delay an Email in Microsoft 365
If you are accessing Outlook through MS 365, then:
- Once you’ve written your email, click ‘Options’ on the top menu bar.
- Click ‘Delay Delivery’.
- On the pop-up window next to where it says ‘Do not deliver before’, select the date and time.
- Click ‘Close’ at the bottom right of the pop-up window.
- Click ‘Send’ at the top right of the email.
This will allow you to pace out your emails according to when you want them to arrive, not when you’ve written them. It also saves you the hassle of double-checking your draft folders to send emails from there when you’re finally ready.