Outlook Live and Microsoft 365 have a feature you can use to print emails. This is ideal whether you’re keeping hard copies of friendly messages, transit documents, or other crucial information you need to present or save in print.
The steps you need to take to print them will depend on the version of Outlook you use, but they are still easy to follow. Let’s explore your options:
Printing an Email from Outlook Live (PC and Mac)
Printing an email from the online version of Outlook is possible anywhere you have internet connection and can log in. Connecting to the printer may be done through a hard wire, Bluetooth, or Wi-Fi, but the main printing options will be through the Outlook Live interface itself. Follow these steps:
- Go to Outlook and sign in.
- Click on the email you want to print.
- Click the three dots at the top right corner above the date the email was sent.
- Click ‘Print’.
- View the email and click ‘Print’ at the top left corner of the pop-up window.
- Select which printer you want to use in the ‘Destination’ section of the pop-up window and change how you want the document to be printed.
- Make sure your printer is turned on and fully functional.
- Click ‘Print’ at the bottom right corner.
Printing an Email from Microsoft 365 (PC and Mac)
This choice is ideal when you do not have an internet connection, but still have downloaded emails, and are able to connect to your printer directly. In any case, follow these steps if you have Microsoft 365:
- Go to your Outlook inbox.
- Click the email you want to print.
- Click on the ‘File’ option at the top left corner.
- Click ‘Print’ from the side menu bar.
- Select the printing options.
- Click the ‘Print’ button.
Microsoft 365 tends to trim the edges of emails with tables or pictures. Follow the steps below to print larger emails with the right margins:
- Go to your Outlook inbox.
- Click the email you want to print.
- Go to the top menu bar and click ‘Kutools’.
- Click ‘Advanced Print’ at the right corner of the taskbar.
- Click ‘Preview’ in the new pop-up window.
- Click the ‘Landscape’ icon at the top. It looks like the letter ‘A’ on a vertical piece of paper.
- Click the gear icon.
- In the page setup pop-up window, make sure your margins are set to:
- Landscape instead of portrait
- ‘Enable Shrink to Fit’ check marked
- Left and right margins at 0.45
- Top and bottom margins at 0.75
- Click ‘OK’.
- Click the printer icon at the top left corner.
- Click ‘Print’.
Printing an Email from the Outlook App (Android and iPhone)
Mobile printing may offer you fewer customizing options for the printing of emails, but it’s possible to do this from anywhere and without a desktop. Simply:
- Go to the Outlook app and sign in.
- Select the email you want to print.
- Tap the three dots at the top right corner of the email.
- Select ‘Print’.
- Select the printer and make sure it’s turned on and fully functional.
- Tap the ‘Print’ button.
By following these steps, you can print out segments of emails, whole documents, or however many pages you need.
