Faxing may seem like a relic of the past, but in certain industries where secure document transmission is of the utmost importance, it’s a worthy means of communication. Integrating faxing with modern email platforms offers the best of both worlds—the convenience of electronic communication and the security of faxing. In this guide, we’ll walk you through the steps of sending a fax via email no matter what kind of platform you choose.
1. Select a Fax-to-Email Service
To send a fax via email, you’ll need to choose a reliable fax-to-email service provider. There are many platforms that offer such service, like eFax, MyFax, and FaxZero. Compare features, pricing, and customer reviews to determine the best fit for your needs.
2. Sign Up and Obtain a Fax Number
Register an account with your chosen provider. During this process, you’ll be assigned a fax number, which serves as the recipient address for faxes.
3. Create a New Email
Open your email client and click on the “Compose” button to create a new email message. In the “To” field of the email, instead of entering an email address, input the recipient’s fax number, including the country code and any necessary area codes.
4. Attach the Document
The document you want to fax can be attached to the email, just like any other attachment. Common formats like PDF, DOCX, and JPG are widely supported.
5. Confirmation and Notifications
Hit “Send” to dispatch the fax. Depending on the fax-to-email platform you chose, you may receive a confirmation email or notification once your fax has been successfully sent. This provides reassurance that your communication was received by the recipient.
